When running a Raffle on Givebacks, you can access and export several reports to help you stay organized. You can also use the data to analyze your fundraising methods, pinpoint which strategies were most successful, and create even more successful Raffles in the future.
How do I access my Raffle reports?
Go to Campaigns in the left menu.
If you have chosen a list view, click on the Campaign title. If you have chosen a grid view, click on the Campaign image.
Scroll down to RAFFLE MANAGEMENT and select the information you want to view:
In addition to the reports shown above, you can view and export a list of donations and donor information: How-to: Export Donation and Donor Reports.
What information is included in “Enter Physical Entries” reports?
Selecting this option allows you to access information about entries sold offline:
Donor Name
Email
Phone Number
Amount (amount paid for the entries)
Quantity (number of entries sold)
Entry Numbers
You can export one report from this screen:
Physical Entries Report
Physical Entries Report
This report gives you information about each offline entry purchase, including:
Donor First Name
Donor Last Name
Entry Start Number
Entry End Number
Amount (amount paid for the entries)
Email
Phone Number
Address (street address)
Address 2 (second line of street address, if any)
Address 3 (third line of street address, if any)
City
Country
State
Zip Code
You can use this report to determine the percentage of total Raffle entries from offline physical sales versus online sales.
Manage Raffle Winners
Selecting this option allows you to access information about Raffle winners:
Winner Name
Email
Phone Number
Prize Won
Winning Entry Number
You can export one report from this screen:
Raffle Winners Report
Raffle Winners Report
This report gives you information about each Raffle winner, including:
Winner First Name
Winner Last Name
Email
Phone Number
Prize Won
Winning Entry Number
Status (Won or Revoked)
Revoke Reason (Will be blank unless the winning status is revoked and the winner is redrawn)
Anonymous Donation? (No or Yes)
In Name Of (Will be blank unless the winner dedicated their donation to someone)
You can use the information contained in this report to develop a mailing list of Raffle winners for prize fulfillment.
What information is included in “View Raffle Entries” reports?
Selecting this option allows you to access information about Raffle entries sold online:
Date (date and time of purchase)
Donor Name
Email
Amount (amount paid for the entries)
Entry Numbers
Quantity (number of entries purchased)
Prize (only shows if donors can purchase entries for specific prizes)
Payment Status
You can export several reports from this screen depending on your Raffle setup:
Export Report
Export Report
This report gives you information about Raffle entries purchased online:
Date (date and time of purchase)
Donor Name
Email
Amount (amount paid for the entries)
Entry Numbers
Quantity (number of entries purchased)
Prize (only shows if donors can purchase entries for specific prizes)
Payment Status
Prize Description
You can use this report to see how much you raised by selling Raffle entries online, which can be especially helpful if you’re running multiple fundraising Activities in one Campaign.
Entries Report
Entries Report
This report gives you information about each individual entry purchased:
Donor Name
Donor Email
Entry Number
Prize (only shows if donors can purchase entries for specific prizes)
You can use this report to draw winners manually. Because each entry is listed individually on a single row, it is easy to cut up the list and put names in a hat or to select the winner using a random number generator using the row number assigned to the entry in the Excel spreadsheet.
Donations by Prize Report
Donations by Prize Report
This report only shows if donors can purchase entries for specific prizes. This report gives you information about who purchased entries for each prize:
Prize
Winner Name
Email
Entry Numbers
Quantity (number of entries purchased)
Amount (amount paid for the entries)
Payment Status
Purchase Date
You can use this report to determine which prizes were popular and to help plan for future Raffles.
What information is included in “View Promoters” reports?
This option only displays if you’ve enabled Sharing Rewards on a Raffle.
Selecting this option allows you to access information about individuals who participated in the Sharing Rewards program by sharing a link to your Experience online:
Promoter Name
Sign Up Date
Entries Earned
Link Uses (number of times a link they posted was used to make a donation or purchase)
Amount Raised
You can export this information to a .csv file and use the information to add promoters to a mailing list to share updates or marketing emails.
What information is included in “View Earned Entries” reports?
This option only displays if you’ve enabled Sharing Rewards on a Raffle.
Selecting this option allows you to access information about the entries promoters and donors earn when they use a Sharing Rewards link to access the Campaign and make a purchase or donation:
What data appears in the Promoter Entries tab?
The Promoter Entries tab automatically displays the following:
Date (date and time when entries were earned)
Promoter Name
Email
Entries (number of entries earned)
Entry Numbers
Awarded For (how entries were earned)
You can export this information to a .csv file and use the report to determine how many entries promoters earned and which sharing methods were most successful.
What data appears in the Donor Entries tab?
The Promoter Entries tab automatically displays the following:
Date (date and time when entries were earned)
Donor Name
Email
Entries (number of entries earned)
Entry Numbers
You can export this information to a .csv file and use the report to determine how many entries donors earned and which sharing methods were most successful.
Frequently Asked Questions
What types of reports can I export from my Raffle?
You can export multiple reports, including physical entries, Raffle winners, online entries, donations by prize, and Sharing Reward promoter and earned entry reports. Each report provides different data to help you analyze your Raffle performance and plan future fundraisers.
Can I see how many entries were sold online versus offline?
Yes, the Physical Entries Report shows offline sales data while the View Raffle Entries section shows online sales. Comparing these reports helps you determine the percentage of total entries from each sales channel.
How do I use Raffle reports to pick winners manually?
The Entries Report lists each individual entry on a single row, making it easy to draw winners manually. You can cut up the list to put names in a hat or use a random number generator with the spreadsheet row numbers.
What reports help me understand which prizes were most popular?
The Donations by Prize Report shows who purchased entries for each specific prize, including quantities and amounts. This data helps you identify popular prizes and plan more successful Raffles in the future.
Do Sharing Reward reports show separately for promoters and donors?
Yes, there are separate tabs for Promoter Entries and Donor Entries under the View Earned Entries section. Each tab shows different information about how entries were earned through the Sharing Reward program.
Questions? Click the "?" icon to contact Givebacks Support.