Raffle Reports

When you run a raffle fundraiser, you will have access to several specific reports. These reports, located under the Raffle Management tab, include:

Enter Physical Entries
Manage Raffle Winners
View Promoters
View Earned Entry
View Raffle Entries

You can access these reports by clicking the options shown below in your management menu.

In addition to the reports shown above, organizations can view and export a list of donations and donor information under the View Donations tab.

This article will share the purpose and practical use of each report and what information it contains.

Enter Physical Entries

The report generated when you click “Enter Physical Entries” allows you to access information about entries sold offline. The information contained in this report includes:

Donor contact information
Entry start number
Entry end number
Donation amount

Many organizations use this report to determine the percentage of total raffle entries from offline physical sales versus online sales.

Manage Raffle Winners

The report generated when you click “Manage Raffle Winners” allows you to access information about who won the raffle. The information contained in this report includes:

Prize won
Winning ticket number
Donors name and email

Many organizations use the information contained in this report to develop a mailing list of raffle winners for prize fulfillment.

View Raffle Entries

Several export options exist depending on your raffle setup. These options are included in the image below:

Export

The report generated when you click “Export” under the “View Raffle Entries” tab allows you to access information about raffle entries purchased per person per transaction. The information contained in this report includes:

Donor name
Donor contact information
Amount of purchase
Date and time of purchase
Entry numbers
Quantity of entries
Prize (prize-specific raffles only)
Payment status
Prize Description

Many organizations use this report while running a mix-and-match experience to answer the question, “How much money did my raffle raise?” Because it provides a fundraising activity specific breakdown of amounts raised, it is easy to see how much money the raffle itself raised.

Export Entries

The report generated when you click “Export Entries” under the “View Raffle Entries” tab allows you to access information about each individual entry purchased. The information contained in this report includes:

Donor name
Donor contact information
Donor email
Entry number

Many organizations use the information contained in this report to easily conduct manual drawings. Because each entry is listed individually on a single row, it is easy to cut up the list and put names in a hat or to select the winner using a random number generator using the row number assigned to the entry in the excel spreadsheet.

Export Payments* By prize (for prize specific raffles only)

The report generated when you click “Export Payments By Prize” under the “View Raffle Entries” tab allows you to access information about who purchased entries for each prize. The information contained in this report includes:

Donor’s name and email
Entry numbers
Prize name
Purchase date

Many organizations use this report to determine which prizes were popular and to help them plan for future raffles.

If Sharing Rewards is enabled on a raffle, several additional reports are available.

View Promoters

The report generated when you click “View Promotors” allows you to access information about individuals who have signed up as promotors on your experience. The information contained in this report includes:

Promoter name
Date signed up
Entries earned
Number of purchases from promotor link
Amount raised from sharing

Many organizations use the information in this report to add the promotors to a mailing list to share updates or marketing emails.

View Earned Entry

The report generated when you click “View Earned Entry” allows you to access information about the entries people have earned by donors purchasing from their link. Organizations can choose to export promotor entries or donor entries.

The information contained in this report includes:

Promoter Entries Tab Export

Date entries were earned
Promoter name
Promoter email
Number of entries earned
Entry numbers assigned
How entries were earned

Donors Entries Tab Export

Date entries earned
Donor name
Donor email
Quantity of entries purchased
Entry numbers assigned

Many organizations use the information in this report to determine the reach and success of their sharing rewards program.